Call for Volunteers at the 2011 SCAA Event

the specialty coffee association of america

Call for Volunteers at the 2011 SCAA Event

Postby Tarashenson on Tue Mar 29, 2011 12:50 pm

The SCAA is truly an organization built by the members, for the members and we rely heavily on our dedicated volunteers to accomplish this task. It is the strong commitment from our volunteers that makes the SCAA so successful. And, during our Annual Exposition the number of volunteers can easily reach 300 or more individuals who help in a number of positions to make sure the Exposition is a success.

We're currently seeking volunteers for the following positions. For additional information, please contact Renee Espinoza at Volunteers@scaa.org or visit http://scaaevent.org/?p=volunteer.

2011 Re-sign Booth Helper (Bilingual) – 2 to 5 Points, depending on hour commitment.
This volunteer will be stationed at the 2011 Re-sign Booth and will help with greeting people as they arrive for their appointment, passing out contracts, putting dots of sold booths on the floor plan, and going onto the Exhibit Hall floor to remind people who miss their appointment. This position requires some training, so if you are able to work multiple shifts that would appreciated. Spanish-speaking would be very helpful.

Certification Courses: Room Host/Admin – 2 to 5 Points, depending on hour commitment.
Room Host/Admins lend support to the certification course teachers during the course. Responsibilities include:
• Introducing the presenters.
• Confirming students are registered for the course upon entrance.
• Ensuring audio visual needs are working properly.
• Ensuring Interpreter equipment and interpreters are present for session (if applicable).
• Taking student role list to typist for certificates to be printed. Distribute student certificates at conclusion of lab.
• Processing and distributing student certificates as well as any other administrative duties needed during the lab.
• Distributing and collecting evaluations.
• Assisting the audience during the presentation.
• MUST be present during the entire presentation.

Goodie Bag Distributor - 2 to 5 Points, depending on hour commitment.
The role of the Goodie Bag Volunteer is to help pass out Goodie Bags to each and every attendee. This volunteer will need to be willing to walk the show floor aisles to hand out goodie bags, as well as pass out bags at the Goodie Bag area and re-stock when needed.

Info Booth (Bilingual) – 2 Points
This volunteer will be stationed at the info booth to assist Expo attendees with questions and directions to the different events. This volunteer must speak fluent Spanish.

Labs: Station Instructor/Table Leads – 3 Points
Station Instructors/Table Leads assist the Lead Instructors by teaching small groups of students at a particular station during the lab. Station Instructors are required to have at least 3 years of experience in the area of expertise the lab is focused on and will be required to have completed the Instructor development program. If you feel you are qualified to be a station instructor/table lead and would like to bid a position in a lab, please fill out the station instructor vetting form for consideration. Please note: Station Instructor/table lead positions are NOT GUARANTEED.
Station Instructors/Table Leads are required and responsible for:
• Previously volunteered at an SCAA lab as a Porter.
• Lab emphasis (ie cupping, brewing, roasting, espresso) must be a part of your job on a regular basis.
• Preferred training skills (adult learning styles, patience, approachable).
• Enthusiastic and committed to show up during your scheduled times.
*This is the first step in working your way up to becoming a seasoned Station and/or Lead Instructor at future events.
** REQUIRED: Attend the instructor webinar meeting for the lab you are helping with. TBA

Labs: Porter – 3 Points
Porters are responsible for the following:
• Being ENTHUSIASTIC and COMMITTED to show up during your scheduled times.
• Able to lift heavy bus tubs.
• Able to take direction from station leads and lead instructors.
o Responsible for making sure the cupping tables & glasses used by the students are cleaned during and after the lab. (Cupping)
o Responsible for making sure the brewing stations & carafes used by the students are cleaned throughout and after the lab. (Brewing)
o Responsible for making sure the espresso stations & dishware used by the students are cleaned during and after the lab and SET UP and READY FOR THE NEXT CLASS. (Espresso)
o Responsible for making sure that the tables and glasses used by the students are cleaned throughout the lab and at the end of the lab. (Roasting)
* This is the first step in working your way up to becoming a Station or Lead Instructor at future events.

Labs: Administrative – 3 Points
Administrative volunteers are responsible for the following:
• Confirming students are registered for the lab upon entrance to lab.
• Communicating with lead instructor and SCAA staff if there are any administrative needs during lab.
• Ensuring audio visual needs are working properly.
• Taking student role list to typist for certificates to be printed.
• Distributing student certificates at conclusion of lab.
• Distributing and collecting student evaluations.



Lectures: Room Host – 1 point – 1.5 to 1.75 hour commitment
Room Hosts lend support to the presenters during the lecture sessions. Room Hosts are NOT presenters. Responsibilities include:
• Introducing the presenters.
• Evaluating the session.
• Ensuring audio visual needs are working properly.
• Ensuring Interpreter equipment and interpreters are present for session (if applicable).
• Assisting the audience during the presentation.
• MUST be present during the entire presentation.

New Product Check-in – 2 Points
This volunteer will assist exhibitors in checking-in and placing their New Products in the showcase that is on the exhibit hall floor. This is not a fast paced job and you have a chair, so perfect for someone who does not want to walk or stand a lot. Bilingual is helpful.

Press Gift Lounge – 5 Points, 5 hour commitment.
This position requires the volunteer to “man” the press gift lounge entry and check for press badges, as only press representatives are allowed to enter. This individual would need to be focused, polite and have the ability to enforce the press-only entry.

Roasters Guild COTY/RC Room: Porter – 4 Points
This volunteer will assist with weighing and brewing of coffee and any other porter duties as needed.

Room Rental Monitor & Operations – Meeting Area Cupping Room – 2 Points
This volunteer will be stationed at the Rental Meeting Area Cupping Room and will monitor who uses the room based on the pre-reserved and paid rental schedule. When the cupping area is being used, you will assist with grinding coffee, assembling cupping tray set ups, collecting used glassware, rinsing and re-boxing.

Room Rental Monitor & Operations – Exhibit Hall Cupping Room (Bilingual) – 2 Points
This volunteer will be stationed at the Exhibit Hall Rental Cupping Room and will monitor who uses the room based on the pre-reserved and paid rental schedule. This volunteer may also be asked to help with re-setting the cupping stations, if needed. This volunteer must speak fluent Spanish.

Runner – 2 to 5 Points depending on hour commitment
This volunteer assists the on-site Event Team in a number of capacities prior to and during the Exposition. This position may be asked to lift or carry heavy boxes or equipment and involves walking all over the convention center, so please wear comfortable shoes.
SCAA Store 3 to 5 points depending on hour commitment
This volunteer will assist the SCAA Store Staff with a variety of tasks including greeting and helping customers, restocking inventory, packing or unpacking boxes, and maintaining displays. You may be asked to lift heavy boxes.

Set-up – 2 to 3 points depending on hour commitment
This volunteer will help with set-up of the show in the SCAA store, USBC / USBC Café area, Labs, COTY/RC Room, US Cup Tasters Championship area, or Rental Cupping Room. You may be asked to lift or carry heavy boxes. Some of the Volunteers helping with Lab set-up must be able to lift heavy boxes weighing 50 or more pounds.

Sponsor Reception – 1 Point
This volunteer will help with the set-up of the entrance table and assist as needed to get the welcome area ready for the guests. As the guests arrive, this volunteer will greet the guests and pass out any necessary materials to the guests.

Tear Down: SCAA Store – 2 to 4 points depending on hour commitment
This volunteer will help with tear down of the show in the SCAA store, USBC / USBC Café area, Labs, COTY/RC Room, US Cup Tasters Championship area, or Rental Cupping Room. You may be asked to lift or carry heavy boxes. Some of the Volunteers helping with Lab tear down must be able to lift heavy boxes weighing 50 or more pounds.
Tarashenson
 
Posts: 45
Joined: Fri Sep 04, 2009 12:12 pm
full name: Tara Shenson
company: SCAA
: scaa.org

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